Data Protection Impact Assessments

In accordance with the General Data Protection Regulation (GDPR), Yorkshire Ambulance Service carries out a Data Protection Impact Assessment whenever new types of processing are undertaken or new systems are introduced that have the capacity to create a high risk to the security of personal data.

Each Data Protection Impact Assessment involves the systematic evaluation of the information risks associated with the new processing and the determination of appropriate measures and controls that will reduce these risks to a level that enables the Trust to process the personal data in compliance with the data security requirements of GDPR. Completed assessments are authorised by the Trust’s Data Protection Officer.

Data Protection Impact Assessments completed by YAS since the introduction of GDPR in May 2018 are shown in the register below. Copies of these Assessments are available on request from:

Information Governance Manager

Yorkshire Ambulance Service NHS Trust
Springhill 2
Brindley Way
Wakefield
WF2 OXQ
(yas.yasinformationgovernance@nhs.net)
(01924 584916)

Data Protection Impact Assessment  Brief Description  Date Finalised 
Vocare Vocare Ltd is to be utilised for Emergency Department validation, using associated qualified clinicians for a time limited pilot with the appropriate governance arrangements. As part of this contractual arrangement YAS will be using Vocare Clinicians to assess cases sent to their call queue via the DoS these cases would normally be handled in the YAS call centres. Vocare Ltd is an existing NHS 111 provider with outsourcing arrangements in place with other providers. May 2018
National Record Locator Service (NRLS) The NRLS can store the location of digital (and paper) records across the NHS. YAS is involved in a pilot of the NRLS which is restricted to sharing Mental Health Emergency Care or Crisis Plans with Ambulance and 111 services. The NRLS will identify which NHS organisations hold these plans, enabling YAS to request access. Access will be provided only in accordance with GDPR confidentiality requirements. October 2018
Paediatric Pain Service Evaluation Yorkshire Ambulance Service is preparing a research project to examine whether an alternative method of analgesia administration may improve the management of pain in children. This evaluation is to better understand the current situation in the Service with regards to pain control in paediatric patients December 2018
R Statistical Software To support the introduction at Yorkshire Ambulance Service that enables powerful data analysis beyond that available in simpler spreadsheet applications. December 2018
Paramedic Rotation Pilot Scheme YAS is taking part in a trial paramedic rotation scheme led by Health Education England (HEE). The aim of the scheme is to improve patient care through the more effective deployment of specialist and advanced paramedics. The focus of the Data Protection Impact Assessment was on the exchange of data with HEE as part of the evaluation of this project. January 2019
Mental Health Crisis Project in conjunction with Bradford District Care Trust This is a local pilot project aimed at optimising outcomes for patients by monitoring patient re-contact with YAS following referral to the mental health crisis team at BDCT. February 2019 
Clinical Feedback Pilot with York Hospitals NHS Trust This is a local pilot project aimed at optimising outcomes and improving in-transit care for ambulance patients by obtaining clinical feedback on individual patients from the Emergency Department at York Hospitals Trust. February 2019
GP Connect – Calderdale Clinical Commissioning Group GP Connect – ‘Appointment Management’ and ‘Record Access’ by Integrated Urgent Care Service (NHS 111 – Yorkshire Ambulance Service). To allow Integrated Urgent Care Service (NHS 111 – Yorkshire Ambulance Service) to directly book patients into pre-configured slots within the practice system and to enable NHS 111 clinicians to see a view of the GP Practice clinical record in read-only format. December 2019
Beverley Road Corridor Yorkshire Ambulance Service is taking part in a project with other public sector agencies operating in Hull and the wider Humber region to accelerate progress in improved outcomes, informed by successful early intervention. The chosen geography has a number of challenges, including a high churn in residents that has contributed to significant change in the area over a relatively short period of time. The data set will be used to identify areas of high demand and service activity across public sector, and in due course, voluntary and community sector partners. This understanding will be used to create, change and deliver services more effectively. January 2020
GRS to CAD Global Rostering System (GRS) to be configured to allow crew qualifications to be passed through the interface to update the Trusts Computer Aided Dispatch (CAD) live system automatically. January 2020
Empactis to GRS (Global Rostering System The transfer of staff sickness records information from Empactis system to Global Rostering System (GRS), to allow staff sickness records to be correctly monitored. January 2020
InVentry Visitors signing into Headquarters currently use a manual signing in book. This system would replace the manual system with an electronic system can InVentry. This would enable the Trust to meet its statutory requirements under the Health and Safety Act in respect to the security on the site and it’s duties under the Regulatory Reform Act in terms of fire safety. February 2020
North Lincs CCG – Non- Emergency Transport Services From 7 March 2020 Yorkshire Ambulance Service will be providing Non-Emergency Transport Services for North Lincs CCG. Data will be entered into the Cleric Booking system via the call centre or electronically by a Health Care Representative. This will enable the timely and efficient booking, planning and delivery of non-emergency patient transport as required by our contract. Staff data will be transferred for staff administration. March 2020
Hull CCG – Non- Emergency Transport Services From 12 April 2020 Yorkshire Ambulance Service will be providing Non-Emergency Transport Services for Hull CCG. Data will be entered into the Cleric Booking system via the call centre or electronically by a Health Care Representative. This will enable the timely and efficient booking, planning and delivery of non-emergency patient transport as required by our contract. Staff data will be transferred for staff administration. March 2020
Yorkshire & Humber Care Record The YHCR will support the delivery of integrated care by providing health and social care teams working together with a single point of access to information about the service user, collected from their separate medical and social care records.

The system allows Care Professionals within the Yorkshire and Humber region Health and Social Care community to view, personal and sensitive information about service users. The information held on this system will include Social Care data, as well as data provided by other primary and secondary healthcare providers in the Yorkshire and Humber region Health community.
April 2020
Violence Reduction Unit (VRU) The West Yorkshire Violence Reduction Unit (VRU) is a Unit that brings together specialists from health, police, local government, education, youth justice, prisons, probation and community organisations to tackle violent crime and the underlying causes of violent crime.

The Unit’s work will involve gathering a wide and varied set of personal and special category data from police, health, criminal justice, local authorities and other public services. This data will be used to help identify the underlying risk factors that can lead to violence, diagnose the problem and then assist in the development and the delivery of plans and interventions - alongside communities - to tackle them. The data will be used to improve services as a whole for the region.
April 2020
Connected Yorkshire (Bradford District & Craven)

The Connected Yorkshire (cYorkshire) programme supports service improvement, learning health systems and Population Health Management projects across Bradford District & Craven. The anonymised data will be used to support service improvement and will be applied for all pathways of care as identified by the programme.

This project allows the linkage of ambulance service and primary care datasets. This presents a valuable opportunity to evaluate care that is currently provided by the ambulance service to determine whether public health initiatives are effective, and clinical management and diagnosis decisions are appropriate.

May 2020
GoodSAM

Clinical triage to be completed from home during the COVID 19 pandemic via video from GoodSAM.

This will allow Emergency Operations Centre staff (EOC) to provide clinical triage to patients if widespread staff sickness or isolation starts due to COVID 19. The information will be recorded in the trusts ePR/C3 system and stored according to established trust process. Information is pertinent to the call and outcome will be passed back to EOC and where relevant will be passed to an attending crew or referral recipient. No video images will be recorded.
June 2020
First Response Service (FRS)

This service will support the new formation of a new clinical pathway. It will allow Yorkshire Ambulance Service clinicians to refer patients to the service and monitor the effectiveness of the pathway. This will also allow support for investigations relating to the pathway if necessary.

June 2020
SINEPOST

Research study between Yorkshire Ambulance Service and University of Sheffield. This specific research project is supporting paramedics to make more appropriate and effective decisions for patients who may not require the level of care provided by a hospital. Its aim is to navigate care decisions that will safely provide patients with the right care, first time.

July 2020
PRIEST

Urgent public health (pandemic) research to identify various findings regarding triage methods, routine tests associated with under triage and over triage during a pandemic. To look at alternative triage methods for predicting severe illness in patients presenting with suspected respiratory infections during a pandemic. To link NHS 111 calls identified as potentially relating to COVID19 to participating hospitals. To link ambulance ePR data to hospital and NHS Digital data.

July 2020
Wakefield SPOC To support the formation of a new clinical pathway allowing YAS clinicians to refer patients to the service and monitor the effectiveness of the pathway. This will also support investigations relating to the pathway if this becomes necessary August 2020
Sheffield Alcohol To support the sharing of information to allow the referral of patients over the age of 18 who have been clinically assessed by a Yorkshire Ambulance Service clinician, using M-SASQ tool, and are believed to have ongoing alcohol misuse issues or issues with substance misuse regardless of transport decision. The patient will need to consent to the referral. September 2020
York Alcohol To support the sharing of information to allow the referral of patients over the age of 18 who have been clinically assessed by a Yorkshire Ambulance Service clinician, using M-SASQ tool, and are believed to have ongoing alcohol misuse issues or issues with substance misuse regardless of transport decision. The patient will need to consent to the referral. September 2020
York and Selby Community Response Team (CRT To support the formation of a new clinical pathway allowing Yorkshire Ambulance Service clinicians to refer patients to the service and monitor the effectiveness of the pathway. Also to support investigations relating to the pathway if this becomes necessary. September 2020
Leeds Alcohol To support the sharing of information to allow the referral of patients over the age of 18 who have been clinically assessed by a Yorkshire Ambulance Service clinician, using M-SASQ tool, and are believed to have ongoing alcohol misuse issues or issues with substance misuse regardless of transport decision. The patient will need to consent to the referral. September 2020
FLUMIS FLUMIS system (created by Microcare Technologies Ltd) will enable paperless recording of staff’s flu vaccine into a secure system other than a paper based system. October 2020
Epilepsy Bradford Following the attendance at a 999 call a crew will identify if the patient has suffered from a seizure and is known to have epilepsy. Following a decision that the patient is safe to remain at home the crew will call the clinical hub (health desk) and make a non-urgent referral to the local epilepsy service. Information, detailed above, will be passed via the phone from the clinician to the health desk staff member who will add the information into the referral form The referral form is then emailed securely to the epilepsy service on the email address provided. The epilepsy service will then action the referral and make contact with the patient as required. October 2020
Epilepsy Barnsley Following the attendance at a 999 call a crew will identify if the patient has suffered from a seizure and is known to have epilepsy. Following a decision that the patient is safe to remain at home the crew will call the clinical hub (health desk) and make a non-urgent referral to the local epilepsy service. Information, detailed above, will be passed via the phone from the clinician to the health desk staff member who will add the information into the referral form The referral form is then emailed securely to the epilepsy service on the email address provided. The epilepsy service will then action the referral and make contact with the patient as required. October 2020
Epilepsy RDASH Following the attendance at a 999 call a crew will identify if the patient has suffered from a seizure and is known to have epilepsy. Following a decision that the patient is safe to remain at home the crew will call the clinical hub (health desk) and make a non-urgent referral to the local epilepsy service. Information, detailed above, will be passed via the phone from the clinician to the health desk staff member who will add the information into the referral form The referral form is then emailed securely to the epilepsy service on the email address provided. The epilepsy service will then action the referral and make contact with the patient as required. October 2020
Sheffield Teaching Hospital - SDEC Person-identifiable information will be shared between STH and YAS for the purpose of investigations arising from patient care episodes and to allow follow up, audit and review of the effectiveness and safety of the pathway and to allow for amendments to be made for the referral criteria to benefit patient care and allow care provision in the right place. Number data will be shared at regular intervals between the service in relation to the numbers of referrals and this will be completely anonymised. Any data sharing will be via NHS secure email to a specific email address. The opposite will occur if the Clinical Pathways team identifies an issue that they wish the service provider to investigate but this will also utilise the patient’s NHS number. October 2020